• Full Time

• Year Round

• Construction & Trades

Job Title: Office Administrator

Location: Fernie, BC
Employment Type: Full-time
Company: Parastone Developments

Job Summary:

Parastone Developments Ltd. is a group of companies operating in hospitality, construction, and land development industries. Parastone Developments is seeking a detail-oriented and highly organized Office Manager to manage the day-to-day office operations, financial records and mid-level bookkeeping duties. This role will also provide part-time executive assistance to the General Manager (GM), ensuring smooth administrative and financial operations across it’s group of companies.

Key Responsibilities:

Office Administrator:

• Oversee daily office operations to ensure smooth functioning of administrative processes.
• Manage office supplies, inventory, and equipment, ensuring adequate resources are available.
• Handle incoming communications such as emails, phone calls, and postal mail, and direct them appropriately.
• Coordinate meetings, events, and travel arrangements for staff as required.
• Maintain an organized filing system for physical and digital documents, contracts, and reports.
• Assist in maintaining and improving office policies and procedures.

Bookkeeping:

• Assist accounting department with accounts payable and receivable, ensuring accurate and timely financial processing. Ensure compliance with all relevant tax laws and regulations.
• Maintain an organized filing system for physical and digital documents, contracts, and reports.
• Assist accounting: reconcile bank statements and monitor company cash flow.
• Assist accounting with the payroll processing for the group of companies.

Executive Assistance (General Manager):

• Provide administrative support to the GM, including scheduling meetings, managing calendars, and preparing correspondence.
• Handle sensitive information with discretion and confidentiality.
• Assist in preparing reports, presentations, and other documentation for meetings.
• Coordinate communication and ensure timely follow-up on tasks as directed by the GM.
• Organize and manage travel arrangements, accommodation, and itineraries for the GM.

Qualifications:

• Proven experience as an Office Manager, Bookkeeper, or similar role.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize work in a dynamic environment.
• Experience providing executive-level administrative support is an asset.

Preferred Skills:

• Familiarity with the hospitality, construction or land development industry.
• Knowledge of payroll and tax regulations in British Columbia.
• Experience in managing company-wide communications and office logistics.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and career growth.
• Company Benefits Package offered after probationary period.
• Collaborative and dynamic work environment in the beautiful region of Fernie, BC.